As 2012 is slowing coming to an end, we wanted to provide you with some information to think about for 2013. Maybe you’re looking towards the New Year to make cost-saving changes to your business or streamline how your business is run? We’ve put together a list of apps that will help you manage your day to day business more efficiently and also information on VOIP services, to help you save money compared to a traditional phone line.
VOIP vs. a Traditional Phone Line
If you have ever used Skype to make a phone call then you’ve used Voice over IP (VOIP). The way the service functions on a user level is essentially the same as using a conventional land line telephone. However, you may be surprised to learn there are a number of benefits to using VOIP over a traditional phone system.
The true value of a VOIP (voice over IP address) system is the flexibility to manage your own phone network. A VOIP phone system allows management to make changes to the system, add or remove handsets or users with just the click of a mouse. You can customize routing, messaging, hold music and even the interactive voice response for your own system. You have unlimited conference call options and you can connect your cell phone to your phone server to eliminate long distance charges on your cell phone bill. Using a built-in dashboard you can see who’s phone is online, if it’s in use, and who they are on a call with. It has the flexibility to minimize or eliminate the need for telephone hardware since you can run your phone system off your PC or Mac using a software based telephone and a headset connected to your computer. VOIP also allows you to easily record incoming and outgoing calls to a hard drive to be used later for training or documentation purposes.
Long distance charges can really add up. How much does your company spend monthly on long distance calls? One of the other benefits of using a VOIP system for your business is that it will cut down significantly on your long distance charges. Whether you are a company with multiple locations in different cities and you need to manage your costs for internal phone calls or you do business with people in different cities or countries.
VOIP telephone service also makes telecommuting easier because your phone line can be redirected to any computer with an internet connection. The benefits of this are far reaching and will allow your staff to work from home once in awhile or full time and will minimize down time if one of your employees’ car breaks down or they are snowed in. Your business can run as usual.
Apps you won’t be able to live without!
1. Asana: Create “less work about work” . Asana lets you and your team members manage tasks, collaborate on projects, and update task statuses in real time. It’s a simple and intuitive alternative to complicated work management software. It also allows you to manage personal tasks and events in one easy to use interface.
2. Evernote: This is the “remember everything” app. It allows you to store, organize and share text, photos, and voice notes so you never forget a great idea again. It allows you to access your ideas from anywhere, computer, tablet, phone, and offers a user friendly search option so you can lookup any notes you’ve added.
3. Bump: Bump is a revolutionary networking app that allows entrepreneurs to ditch traditional business cards in favor of virtual ones. Users can trade contact information, photos, and files by simply “bumping” two smartphones together. You no longer have to type in the info or search for business cards, the information is automatically entered into your phone.
Need help this holiday season?
If you need an extra hand over the holidays (or longer) Tursa Group offers staffing solutions to help you out. Whether it’s someone to answer the phones, help with accounting, web design, social media campaigns or other administrative tasks our Virtual Admins are here to help. For more information on how we help click here.
Free Network Evaluation
Let us show you how we can save you money and provide faster response times in managing your offices IT needs. We offer a wide range of services and pricing options to suit any sized business. For more information on some of the services we provide please see our new corporate website at www.tursagroup.com. Or find us on Facebook and on Twitter. Or call us to book your FREE NETWORK EVALUATION for your organization! Call us 7 days a week to speak with one of our Customer Service Associates at 1.800.875.5017