Document Management

Google Apps is a document management system provided by Google through Gmail. It takes similar programs that you already use everyday such as Word, Excel and PowerPoint and puts it all in one place accessible through your Gmail account anywhere in the world.

The benefits of Google Apps is enormous. You have the ability to access any document or upload to your “server” from anywhere in the world as long as you have an internet connection. You can work from home on your personal computer just by signing into your Gmail account.

Google Apps allows you to share documents with colleagues so you can all be working on the same document at the same time. You can collaborate on a presentation or proposal from separate locations in the same office or different cities in the world. There is no longer the need to update a document, attach it to an email, send it to your colleague, and then wait for the revised version. Everything in Google Apps updates within seconds and there is no need to email the most updated copy of a file because your colleague can access it via their Gmail account.

Another great feature of Google Apps is that once you’ve create a document, the software starts saving a copy of it for you and updates the saved copy every few seconds. This means, you never have to worry about your computer crashing or accidentally deleting parts of a file and not being able to retrieve it. In fact, Google Apps doesn’t even have the option to save a file because it is already doing it for you while you work.

All of your data is encrypted and stored in the cloud so there is no need to worry about security and privacy. Any document that you create can be stored as a private file or it can be shared with specific people or groups that you create in your settings.

Google Apps also lets you keep or create your own domain name. Which means you don’t have to have an @gmail address and you can customize it to your company. It allows you to upload or download any document to Microsoft Office or Open Office and the calendar and email can be set to function and look just like Outlook.

For more information or to schedule a demonstration please contact one of our Corporate Account Representatives at 1-800-985-3853

Video-Google Apps